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Privacy Policy

Following is the Verified Clinical Trials Privacy Policy, including the privacy of your personal data covered by HIPAA:

DEFINITIONS
1.
Personally Identifiable Information – “Personally identifiable information” is information that we can use to identify you as an individual. Personally identifiable information includes your name, address, telephone number and any other information that is connected with you personally.

2. “Site(s)” means the website for which the eTrust has endorsed the privacy policy.

PRIVACY STATEMENT
Thank you for visiting www.verifiedclinicaltrials.com (our “Site”). We appreciate the opportunity to interact with you on the Internet and are committed to protecting and safeguarding your privacy. The purpose of this Privacy Statement is to inform you about the types of information we might collect about you when you visit our Site, how we may use that information and whether we disclose that information to anyone.

What Information We Collect and How We Use It
Any information we collect on our Site generally falls into the Personally Identifiable Information category. Personally Identifiable Information: This refers to information that lets us know specifically who you are. In general, you can visit our Site without telling us who you are or revealing any Personally Identifiable Information.

When Participating in a clinical research study – we collect Personally Identifiable Information (such as name, date of birth gender, last 5 digits of a valid ID # and at times a fingerprint biometric template). We use this information to create a de-identified unique identification code that is the basis of our system. This code is reproduceable to your personal identifiable information.

Sharing Your Information
Except as disclosed in this Privacy Statement, we do not sell, trade, rent, or otherwise retransmit any Personally Identifiable Information we collect with any other research sites, Contract Research Organizations or Pharmaceutical Sponsors. Only the research site that obtained your written consent for the VCT database can view your personally identifiable information. You can request to have your personally identifiable information deleted at anytime, however your de-identified unique identification code will remain in our system.

Changes To This Statement
Any updates or changes to the terms of this Privacy Statement will be posted here on our Site and the date of the newest version posted below. Please check back frequently, especially before you submit any Personally Identifiable Information at our Site, to see if this Privacy Statement has changed. By using our Site, you acknowledge acceptance of this Privacy Statement in effect at the time of use.

Contact Us
If you have any concerns about our use of your information or about this Privacy Statement, please send an e-mail to kweingard@verifiedclinicaltrials.com . We will make every reasonable effort to address your concerns and remedy any problems you bring to our attention. This Privacy Statement was last revised on March 26, 2016.

We, at VerifiedClinicalTrials.com (hereafter the “Company”) treat the privacy of our visitors with the highest importance. This policy details the measures we taken to preserving and safely guarding your privacy of your medical data (covered by HIPAA) when you visit or communicate with our site or personnel.

Regular updates of the HIPAA Privacy Policy are done which require you to check back on this Policy from time to time.

7. Sharing or Renting Information

VerifiedClinicalTrials.com does not rent, sell, or share your personal information with other people or non-affiliated companies and makes every reasonable attempt to safeguard your privacy. Except where required by regulation, court order, official authority or applicable law, Company will not make available individual customer information or data to any third party.

8. Data from Minors

VerifiedClinicalTrials.com does collect name and date of birth of minors under the age of 13. The information is collected after minor consent and complete execution of an IRB approved consent form by the parental guardian.

9. On-line Payment

VerifiedClinicalTrials.com does not collect any on-line payments (like Paypal, Visa, MasterCard, Wires, American Express etc) on this site. No financial data is either requested, collected or stored at any time.

10. Length of Storage of Data

VerifiedClinicalTrials.com will store data collected on the Verified Clinical Trials database registry for a minimum of 50 years. Company reserves the right to change this period by updating this policy.

11. Ownership of Data in event of Merger or Bankruptcy

If Company is either acquired or merged then the data will pass on to the successor organization. Company will ensure that the successor organization continues to update this Privacy policy. In the event of a Bankruptcy, the data will be in the hands of the Bankruptcy Court, which can decide how to handle it

12. Cookies and Cookie Policy

To enhance your experience on our sites, many of our web pages use “cookies”. Cookies are small text files that we place in your computer’s browser to store your preferences. Cookies, by themselves, do not tell us your email address or other personal information unless you choose to provide this information to us by, for example, registering at one of our sites. Once you choose to provide a web page with personal information, this information may be linked to the data stored in the cookie. A cookie is like an identification card. It is unique to your computer and can only be read by the server that gave it to you.

We use cookies to understand site usage and to improve the content and offerings on our sites. For example, we may use cookies to personalize your experience on our web pages (e.g. to recognize you by name when you return to our site). We also may use cookies to offer you products and services.

Cookies save you time as they help us to remember who you are. Cookies help us to be more efficient. We can learn about what content is important to you and what is not. We can revise or remove web pages that are not of interest and focus our energies on content you want.

If you want to control which cookies you accept. You can configure your browser to accept all cookies or to alert you every time a cookie is offered by a website’s server. Most browsers automatically accept cookies. You can set your browser option so that you will not receive cookies and you can also delete existing cookies from your browser. You may find that some parts of the site will not function properly if you have refused cookies.

Please be aware that if you do not configure your browser you will accept cookies provided by this website.

How to see cookies that you have accepted. You can configure your browser to accept all cookies or to alert you every time a cookie is offered by a website’s server.

We may also use small pieces of software code called “web beacons” or “clear gifs” to collect anonymous and aggregate advertising matrix, such as counting page views, promotion views, or advertising responses. A web beacon is an electronic image, called a single-pixel or clear GIF. Web beacons can recognize certain types of information on user?s computer, such as a user?s Cookie number, time and date of a page view, and description of the page where the web beacon is placed. You may render some web beacons unusable if you choose to reject their associated cookies. These web beacons may be use to deliver cookies that conform with our Cookie Policy.

13. Dispute Resolution Policy

The Company is committed to resolving any disputes that may arise by internal investigation and resolution of the issue.

You can raise any concerns with us, or with Privacy Trust at http://www.privacytrust.org/complaint/raise_privacy_complaint.php

14. VCT’S HIPAA POLICY

We, at Verified ClinicalTrials.com (hereafter the “Company”) treat the privacy of our subjects with the highest importance. This policy details the measures we taken to preserving and safely guarding your privacy of their personal identifiable date (PII)  medical data (covered by HIPAA) when you visit or communicate with our site or personnel.  Regular updates of the HIPAA Privacy Policy are done which require you to check back on this Policy from time to time.

 

  HIPAA Verified Clinical Trials (VCT)
Do individuals have access to their study information? Under HIPAA, patients can request a copy of their medical records from their health care provider. This typically requires completing release paperwork and may require a printing or copying fee. In some circumstances, availability of certain records may be limited. In Verified Clinical Trials (VCT), subjects have the right to request either via phone or mail their study history in VCT’s database
Are individuals informed of how their information is used and protected? Health care providers must provide patients with written notice of their HIPAA privacy rights. VCT’s research site users provides subjects a consent or authorization form which fully describes their rights and how their data will be protected within Verified Clinical Trials (VCT).  The consent or authorization form must be executed before any information is entered into VCT. The policy is also posted online, where ??  along with Frequently Asked Questions, allowing subjects to reference it at any time.
What information is protected? Under HIPAA, personally identifiable information is protected. De-identified patient information is not protected. Aggregate, de-identified patient information can be published and shared with third parties. Under the Verified Clinical Trials (VCT) privacy policy, personally identifiable information is protected. De-identified information, including our anonymous logs data, is restricted to approved research site user access and cannot be shared with third parties. Aggregate, de-identified user information can be used to publish trends.
When is information Sharing permitted? Health care providers may share information with patient authorization, and may share without authorization, for certain purposes, such as:

  • When doctors or other health care providers share information to treat patients, like when faxing patient records for a referral
  • When used for payment, including sharing with insurance companies to pay for care
  • When employers face workplace injury claims
  • When public health researchers need aggregate information for studies
  • For health care operations, including to contractors and vendors operating on a provider’s behalf (subject to security and confidentiality requirements)
Verified Clinical Trials (VCT) may share information with explicit user authorization, and may share without authorization in certain limited circumstances, such as:

  • With contractors and vendors operating solely on VCT’s behalf (subject to security and confidentiality requirements)
  • To protect against imminent harm to the rights, property or safety of VCT, its users or the public, or to address fraud or violations of the Terms of Service
When is information sharing required? Under various federal and state laws, health care providers must share patient information to comply with court orders and subpoenas.HIPAA itself also allows health care providers to voluntarily share patient information with law enforcement without a subpoena and without permission from or notice to the patient. Under various federal and state laws, VCT must share user information to comply with court orders and subpoenas. When possible, we notify the user in order to give them the opportunity to object.Under the Electronic Communications Privacy Act (ECPA), VCT may not voluntarily share most user information with law enforcement.
How does the individual authorize sharing? Patient authorization is not required for institutions to share information in the case of certain permitted disclosures, described above. When authorization is required, patients provide consent to share information through a written authorization form that must satisfy certain HIPAA requirements. Sharing is revocable under HIPAA. Subjects must request and give VCT permission in writing to share information entered into Verified Clinical Trials (VCT) account. Sharing is revocable at any time.
Is information protected when used by third parties? If the third party is covered by HIPAA, HIPAA rules apply. If the third party (e.g., a patient’s family member or employer) is not covered by HIPAA, HIPAA rules do not apply. If the third party is covered by HIPAA, HIPAA rules apply. If the third party (e.g., a patient’s family member or employer) is not covered by HIPAA, HIPAA rules do not apply. Online services not covered by HIPAA that wish to integrate with Verified Clinical Trials (VCT) must comply with Verified Clinical Trials (VCT)’s Developer Policies, which establish strict privacy standards for how they collect, use, or share user information.
Can information be seen or used internally by a health care provider’s or health plan’s personnel or by VCT employees? Employees in particular job functions may have access to patient information without patient authorization as reasonably necessary to carry out duties relating to treatment, reimbursement, or health care operations, such as to communicate about health benefit plans or to recommend alternative treatments or therapies. A limited number of employees in particular job functions may have access to user information in order to operate and improve Verified Clinical Trials (VCT). Users consent to this limited internal use when they sign up for Verified Clinical Trials (VCT).
Do individuals have a right to correct inaccurate information in their records? Patients can request corrections in their records, and the service or doctor can reject or accept the request. Subject can delete any of their PII stored on Verified Clinical Trials (VCT). 
How is information kept secure? HIPAA requires that health care providers and other services maintain a minimum standard of “reasonable and appropriate safeguards to prevent intentional or unintentional use or disclosure of health information”. Verified Clinical Trials (VCT) secures information by:

  • Using electronic security measures such as Secure Socket Layer (SSL) encryption, back-up systems, and other cutting-edge information security technology
  • Strongly restricting information access to a limited number of trained and authorized personnel
Who enforces privacy protections? Under HIPAA, the Department of Health and Human Services enforces HIPAA privacy protections through civil and criminal penalties. Read more information about HIPAA enforcement from the HHS Office of Civil Rights. Under Section 5 of the Federal Trade Commission Act, the FTC enforces privacy protections in the Verified Clinical Trials (VCT) privacy policy through civil and criminal penalties.State attorneys general and district attorneys have similar authority under general consumer protection laws.

 

15. Sharing or Renting Information  VerifiedClinicalTrials.com does not rent, sell, or share subject personal identifiable information with other people or non-affiliated companies and makes every reasonable attempt to safeguard subject privacy. Except where required by regulation, court order, official authority or applicable law, Company will not make available individual customer information or data to any third party.

 

 

17. Date of Effect of This Policy & Changes to Policy

This policy is in effect from November 1, 2010. It was last revised on March, 26, 2015. Please review this policy from time to time to see if the “Last Revision” date has changed so that you can review the policy again for changes

 18. Contacting Us – 1 (516) 998-7499

We welcome any queries, requests you may have regarding this HIPAA Privacy Policy, or comments. Please do not hesitate and feel free to contact us at info@VerifiedClinicalTrials.com or our online Verified Clinical Trials contact form.